Docs → Clan Administration → Clan Permissions

Clan Management → Permissions is where you decide, page by page, who in your clan may open a page and what they may do on it. You can give something to everyone who is not an admin, to a group of your own, or to one person, and you can take things away from your admins as well. Every page in your clan's menu can be set, and so can most of the actions on those pages.

You never have to open this page. A clan that sets nothing keeps working exactly as before. The first section explains what that means, because every rule you add is a change to it.

Before you set anything: how the portal works on its own

Every page already has an answer for everyone, without a single rule. It comes from what the page is: a page for your admins, or a page for every member.

Admin pages are pages such as Chest Cycles, Events, Announcements, Clan Members and Clan Settings. Pages for every member are pages such as Chest Statistics, Members and Event Statistics. You do not have to remember which is which: See what every page does by default on the Permissions page lists every page with its default, and the page picker shows Admin or Member beside each one.

Three more things are true before you set anything:

• Only you, the owner, can hand out permissions. Nobody else can open the rules until you give them the right to (see Who can use this page below).
• Your admins can read Change History. They see that one tab and nothing else on the Permissions page. You can take it away.
• Who is an admin is decided by the Admin group, which every clan has. Only you can put people in it or take them out.

Some pages are outside the clan's rules altogether: pages anyone can use without a clan (such as the calculators), the Mercenary Exchange Finder, which belongs to your subscription rather than to one clan, and the pages only TB Clan Portal staff use. They do not appear on the Permissions page.

The building blocks

Pages

A rule is always about one page of your clan's menu. A few screens have no menu entry of their own and follow the page they belong to. A member's own page under Clan Members, the edit form for a member and a former member's history follow Clan Members. Answering a survey follows the Surveys page your members open their surveys from. An event's own page follows Events. The block editor of an advanced dashboard follows Advanced Dashboard.

Something that is shown on two pages has one rule, set on the page it belongs to. The currency card and the silver caravan card are shown on both Clan Silver Accounts and CP Settings, and follow the rules of CP Settings. Penalties shown on Chest Cycle Points and on a member's own page follow the rules of Penalties Applied.

What a rule can be about

Which commands a page has is listed under the page wherever you set rules on it, and in See what every page does by default.

Inherit, Yes and No

Every column has three choices.

• Inherit means there is no rule here. The answer comes from further down (see How the answer is worked out). Setting something back to Inherit is the same as never having set it.
• Yes gives it, even where the page's default says no. A Yes on View for a member opens an admin page for them.
• No takes it away, even where the default says yes. A No on Delete for your Admin group stops every admin from deleting on that page.

Who a rule is for

How the answer is worked out

Every time someone opens a page or clicks a button, the portal asks five questions in this order and stops at the first one that answers:

1. Are they the clan owner? Then yes. The owner can never be limited, so nobody you let hand out permissions can lock you out.
2. Is there a rule on this person? Then that rule decides.
3. Is there a rule on one of their groups? Then that decides. If two of their groups disagree, No wins.
4. Is there a rule on the Clan Members level? Then that decides, but only for someone who is not an admin.
5. What is the page open to? The default from the first section.

So the narrowest rule wins. A rule on one person beats their groups, and a group beats the level. This is what makes groups useful: the level can close a page for every ordinary member, and a group can open it again for the few who need it.

The same order is used everywhere: when a page opens, when the menu decides what to show, when a button decides whether to appear, and when an action is carried out. What the Permissions page tells you about a person is what happens to them.

Without View, nothing else happens

Someone who may not open a page cannot edit, create, delete or run anything on it, whatever those columns say. The Members tab dims those answers so they are not mistaken for access. They come back the moment View does.

What people see when a rule closes something

• A page they may not open disappears from their menu. A link to it shows a notice that your clan has hidden it.
• A button for something they may not do is not shown. That includes buttons inside side panels and pop-ups. A switch that saves the moment it is flipped is locked instead, or replaced by a label showing how it is set.
• A panel that is also used for reading, such as a cycle's details, still opens, but its fields cannot be changed and its save and delete buttons are not there.
• The action itself is refused as well, so nothing can be done around the screen.

Who can use this page

To give someone either right, open the Permissions page as the owner, pick the person or the group, use Add page, choose Permissions, and set hand out permissions or read change history to Yes. The Permissions page is an admin page, so for someone who is not an admin, set View to Yes as well. Only the owner can set rules on the Permissions page itself, so a person you trusted with the rules cannot pass the right on or take it from others.

The Members tab

The list on the left is everyone in the clan: the owner (with a lock, because the owner cannot be limited), your admins and your members. Search by name, or narrow it to Admins or to people With own rules. The number beside a name is how many pages that person has a rule of their own on.

Pick someone and two cards open.

Rules on a person

This is what you have set on that person yourself, and it is the only place a person is overruled. Use Add page to give them a rule on a page, then set each column to Inherit, Yes or No. Remove deletes every rule they have on that page in one go. A rule on a person beats their groups and the level.

What they can reach

This is the result: for every page where something differs from the default, and every page they have a rule of their own on, it shows Yes or No for each column and command. Under every answer is where it came from:

An amber answer is a partial yes: Own data means they see only their own players, and a yes with Only … or All but … under it applies to some event types and not others (see Limits).

The result is not edited directly. Click any answer and the Why panel opens. It shows the five questions from How the answer is worked out, marks the one that answered and says what the others did: Asked, and said nothing or Not reached. When event types split the answer, it marks both: the rule that answered for the types it names, and the step that answered for the rest. From the same panel you can set that person's own rule for that exact column.

The Rules tab

The list on the left holds the Clan Members level, the Admin group and your own groups, each with how many people it has and how many pages it has rules on. Pick one to see who is in it and what it opens.

Who is in it

• Clan Members follows the clan by itself. Nobody is added by hand.
• Admin lists your admins. Only the owner can add someone with Add an admin or take them out with the cross beside their name, and only someone with an active player in the clan can be added. If your clan has no Admin group yet, the owner can create it with Create the Admin group.
• Your groups show their rule and the people in them, each marked by rule or by hand. Who is in a group, and the rule that picks them, are changed in Clan Settings: Edit members takes you straight there. You can create a new, empty group here with Create group.

What it opens

This is every page the selected level or group has a rule on. Add page opens the page picker:

• It is a table of every page that can carry a rule, with its Type (Admin or Member) and an Add button. Search narrows it.
• Pages already in the list are not offered again.
• The picker stays open, so you can add several pages one after another. Close it when you are done.
• Adding a page sets nothing. It appears with everything on Inherit, ready to be set.

Each page in the list has a row for View, Edit, Create and Delete, a row for each of its commands, and, where the page has them, the two extra settings below. A column the page has no use for says Not used instead. Remove clears every rule the level or group has on that page.

Own data only

Some pages can show a person only their own players. On those pages, once View is Yes, a switch appears: Own data only. Switched on, the person still opens the page, but every list, total and chart on it is limited to the players they own in the clan.

Limits

Some pages let a rule be narrowed to part of what the page handles. Today that is Events, which can be limited to event types. Under the page's commands you find Limit to event types:

• Pick one or more event types. With none picked, the rules apply to every event type.
• The limit covers everything on that page for that level, group or person except View. Whether the page opens is never limited.
• It can only be set once at least one column or command has Yes or No, because a limit narrows a rule and there has to be one.
• Changing a rule from Yes to No keeps the limit, and a rule you set later on the same page gets it too.

What it does in practice:

Settings that belong to the whole clan rather than to one event type, such as the automatic closing timer, are not affected by a limit.

The Change History tab

Everything anyone changes on the clan's pages is written down here: settings saved, cycles and events closed or reopened, announcements sent, members changed, imports approved, permissions given and taken, and work the portal does on its own.

Filter by period, area, page, function and person. The log is kept for good: the filters only decide what you see. A quick run of the same small change, such as ticking several event types in a row, is kept as one entry that shows where it ended.

Seeing every page's default

See what every page does by default opens a list of every page your clan can set rules on, with what it does when nobody has set anything (Admins only or All members see it, admins change it), the commands it has, and a mark on pages that are for beta clans. Use it to find the page you need and the exact name of the command you are looking for.

Common tasks, step by step

Hide a page from your ordinary members

1. Open the Rules tab and pick Clan Members.
2. Use Add page, add the page and close the picker.
3. Set View to No.

Your admins are not affected: the level never applies to them.

Let a group of officers close events but not delete them

1. If the group does not exist, create it in Clan Settings under member groups, or with Create group on the Rules tab and then Edit members.
2. On the Rules tab pick the group, use Add page and add Events.
3. Set View to Yes and close event to Yes. Leave Delete on Inherit: for members that means no.

Let your event runners handle only some event types

1. Give their group the rules they need on Events, as above.
2. Under the page's commands, open Limit to event types and tick the event types they run.

Take something away from all your admins

1. On the Rules tab pick Admin.
2. Add the page and set the column or command to No.

An admin who should keep it can be given a Yes as a person: a rule on the person beats the group.

Give one member one thing

1. On the Members tab pick the member.
2. Under Rules on their name, use Add page, add the page and set what they need. Remember View if the page is an admin page.

Let someone check what changed without letting them change the rules

1. As the owner, pick the person or group and add the Permissions page.
2. Set read change history to Yes, and leave hand out permissions on Inherit. For someone who is not an admin, set View to Yes too.

Find out why someone can or cannot do something

1. On the Members tab pick the person and find the page under What they can reach.
2. Click the answer. The Why panel shows which rule decided it, and lets you set a rule on that person right there.

Undo a rule

Set the column back to Inherit, or use Remove to clear every rule that level, group or person has on the page. Nothing else is touched, and the default applies again.

Good to know

• Changes apply at once. The person's next click follows the new rule. A panel they already had open refuses the action if they no longer may do it.
• Rules belong to one clan. Someone who is in several of your clans can have different rights in each.
• Making someone an admin changes their rules. They leave the Clan Members level and its rules stop applying, and the Admin group's rules start applying. Their own rules as a person stay.
• Every change to a rule is in Change History, with who made it and what it was before.

Common questions